Want To List Your Space?

Finding the right tenant for your short-term commercial space doesn’t have to be a daunting task. With spacerochester.com, entrepreneurs can research spaces specific to Rochester, NY that are unique to their business and test them out before making a long-term commitment. It doesn’t make sense to leave a commercial space empty just because a new business is unable to afford a long-term commitment. By providing short-term commercial spaces to entrepreneurs, you are helping to bridge the gap between start-up and sustainability, ultimately participating in the economic development and sustainability of our community.

I understand that listing my space on the spacerochester.com is free!

I acknowledge and agree that if I receive a booking from the spacerochester.com platform that a 20% service fee will be paid out of my space total booking cost. I agree that SPACE will collect the total booking fee and will transfer 80% of the total booking cost to the account provided to the SPACE representative assigned to my listing.
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i.e. Holiday and Special Events
What is unique about this space? What is the location like? Why should someone book your space?
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Please read these Terms of Service carefully before using the spacerochester.com platform and adding your space to the spacerochester.com platform.

If you (“Host”) use the Services on behalf of a company or other organization, you represent and warrant that you are authorized to bind such company or organization to these Terms and to act on behalf of such company with respect to any actions you take in connection with the Services and, in such event, “you” and “your” will refer and apply to that company or other legal entity. If you post listings, accept Occupant’s bookings, or similarly represent that you have an ownership interest in a particularly property, you represent and warrant that you possess an ownership interest in that property, or are authorized to act on behalf of someone who possesses such an interest. You agree to respond promptly and completely to requests from SPACE for additional information that SPACE deems necessary to determine your authority to act on behalf of a company or organization. SPACE may suspend or terminate your access to the Services and your account if SPACE has reason to believe that you are not authorized to act on behalf of a company or organization for whom you claim to be acting in connection with the Services.

As a Host, you may create Listings. You will be required to provide information about the commercial space to be listed including location, capacity, size, features, availability of the commercial space, pricing and related rules and financial terms. Unless you specifically request that your Listing(s) be kept offline, your Listing(s) will be made publicly available via our Website and Services. Other Users will be able to book your commercial space via the Website and Services based upon the information provided in your Listing. You understand and agree that once an occupant requests a booking of your commercial space, the price for the booking may not be altered. If you request that your listing be kept offline, SPACE will keep your listing information in its internal database, and contact you if your property may be suitable for a particular renter’s needs.

SPACE does not require exclusivity or restrict your opportunities to list your space with any broker or similar online marketing platform. However, in consideration for SPACE’s investment in marketing your space, by creating a Listing with SPACE you agree to adjust your Listing price as necessary to ensure that it is not advertised as available at a lower price for short-term rental on any competing platform.

By creating a Listing you represent and warrant that:

You have sufficient rights in and to the commercial space to participate in the Service as a Host, and your participation in the Service as a Host will not violate any law or regulations or result in the breach of any agreement between you and any third party, including any lease agreement or other agreement relating to the space;

Any space you offer for bookings through SPACE is free of any known conditions or defects that would pose a hazard to or risk the safety of any occupant User;

Any space you offer for bookings through SPACE is in a safe condition and in compliance with applicable laws, regulations, zoning and building requirements;

By creating a Listing or booking through SPACE, you are not violating any lease or other agreements relating to space or any building policies, and you are solely responsible for and shall indemnify SPACE against any fines, losses or other liability arising from such violations;

By creating a Listing or booking through SPACE, you are not violating any applicable laws, tax requirements, rules, and regulations that may apply to any commercial space included in a Listing you post.

By creating a Listing you agree:

To respond promptly and completely to renters’ inquiries and questions, as well as requests from SPACE for additional information that SPACE deems necessary;

To provide accurate and up-to-date information about the commercial space to be listed including location, capacity, size, features, availability of the commercial space, pricing and related rules and financial terms;

To immediately notify SPACE in writing of any planned work (renovation, shopfitting, landscaping or other) regardless of who is performing and/or the duration of such work, when such work has any impact on the commercial space, including but not limited to work affecting the visibility, area, capacity, availability and/or occupants’ access to the commercial space;

That you are responsible for any and all Listings you post, and the bookings, occupancies or tenancies that you host.

Please note that SPACE assumes no responsibility for a Host’s compliance with any applicable laws, rules and regulations. SPACE reserves the right, at any time and without prior notice, to limit or disable a Host’s access to the site, including by removing Listings for any reason, such as Listings that SPACE, in its sole discretion, considers to be objectionable for any reason, in violation of these Terms or otherwise harmful to our Website or Services.

You understand and agree that SPACE does not act as an insurer or as a contracting agent for you as a Host. If an occupant requests a booking of your commercial space and occupies your commercial space, any agreement you enter into with such occupant is between you and the occupant and SPACE is not a party thereto. Notwithstanding the foregoing, SPACE serves as the limited authorized agent of the Host for the purpose of accepting payments from occupant on behalf of the Host and is responsible for transmitting such payments to the Host. Each Host is responsible for determining applicable Taxes and for including any applicable Taxes to be collected or obligations relating to applicable Taxes in their Listings.

You acknowledge and agree that, as a Host, you are responsible for your own acts and omissions and are also responsible for the acts and omissions of any individuals who work at or are otherwise present at the commercial space at your request or invitation. In this regard, if the Host has failed to inform SPACE and the Occupant in writing of the existence of planned work or work in progress at the Space made available on the Platform, and the Space has been booked by said Occupant without knowledge of such planned work or work in progress, the Host agrees to fully refund any License Fee or other sums collected in exchange for the use of the Space (including any Service Fee that the Occupant has paid to SPACE) in the event that said Occupant wish to cancel its reservation for this reason, regardless of the specific terms of the Cancellation Policy that would otherwise apply. SPACE recommends that Hosts obtain appropriate insurance for their commercial spaces. Please review any insurance policy that you may have for your commercial space carefully, and in particular please make sure that you are familiar with and understand any exclusions to, and any deductibles that may apply for, such insurance policy, including whether or not your insurance policy will cover the actions or inactions of occupants (and the clients the occupants invite to the commercial space, if applicable) while at your commercial space.

By renting your space through SPACE, you agree to carefully document the condition of the space shortly before any renters take occupancy and after they vacate the premises. Failure to document the condition of the space may preclude a Host's claim against damage deposits or insurance policies.

You further acknowledge and agree that in all Space-Sharing Agreements, you will abide by the Cancellation Policy, Security Deposit Policy, Commonly Restricted Uses Policy.

Cancellation Policy

Cancellations by Hosts

After a booking is made with SPACE, a Host may cancel at any time, subject to the following terms:
Should the Host cancel before the Check-In Date, Host shall refund to the Occupant

(i) any and all funds received under this Agreement;

(ii) refund to the Occupant SPACE's fee which have been paid by the latter to SPACE.

It is expressly mentioned that SPACE's fee will be kept by SPACE.

Should the Host cancel on the Check-In Date or at any time thereafter, it shall only do so with thirty (30) days prior written notice to the Occupant, and Host shall pay to Occupant all of the following:

(1) a refund, at a pro rata amount, for all days less than the full term which the Occupant cannot occupy the Space due to the Host’s early termination;

(2) a sum recognized as Early Revocation Damages for costs related to the Occupant’s being forced to vacate the premises prematurely, equal to a pro rata amount for all days less than the full term which the Occupant cannot occupy the Space due to the Host’s early termination. This sum will equal the refund required provided in (a) of this Section but paid in addition to the refund;

(3) a fee equal to 20% of the total amount due under this agreement to recompense the Occupant of the SPACE’s fee, which shall not be refunded.

Cancellation by Occupants

After a booking is made with SPACE, an Occupant may cancel within twenty-four hours after booking, or any time more than thirty (30) days prior to the Check-In Date, subject to the following terms:

Should the Occupant cancel thirty (30) days or more in advance of the Check-In Date, Occupant shall be entitled to a 50% refund of it’s License Fee (the amount paid under the booking except for SPACE’s Service Fee).

Occupants may not cancel less than thirty (30) days before the Check-In date, or after their Check-In Date. They must pay the full License Fee and Service Fee, regardless of whether or not they occupy the space.
It should be noted that the above-referenced cancellation restrictions may not be applicable in certain situations noted in these Terms, including but not limited to cases where the Host has failed to notify the Occupant of planned work or work in progress affecting the commercial viability of the Space.

Mutual Cancellation

After a booking is made with SPACE, an Occupant and Host may mutually agree to cancel the booking at any time. In such cases, any license agreement, lease or similar agreement should be rescinded. All funds transferred as part of the booking should be refunded, except SPACE’s Service Fee, which will be retained by SPACE.

Rescission in Special Circumstances

SPACE reserves the right to allow limited rescission (non-mutual cancellation) of bookings in special circumstances caused by death, natural disasters, epidemics, pandemics, political crises, armed conflicts and other instances of force majeure or Acts of God.
SPACE will announce application of this policy and related terms and conditions as such circumstances arise. The temporal or regional applicability of the policy will generally be contingent on the designations provided by government authorities or NGOs. For example, intergovernmental, national, territorial or state-level declarations of States of Emergency may trigger limited application of this policy, under the terms and conditions promulgated by SPACE as such situations arise. The policy may rely on similar crisis designations issued by the World Health Organization (WHO), the U.S. Centers for Disease Control and Prevention (CDC), or the United Nations.

In such special circumstances, SPACE may announce that, pursuant to this policy, any license agreements, lease or similar agreement may be rescinded at the request of one party, and all funds transferred as part of the booking should be refunded. Where applicable, SPACE’s Service Fee may be refunded as well.

Notwithstanding the foregoing, SPACE cannot guarantee that Listing Owners will comply with such policies and refund any license fees or deposits that have already been tendered, and SPACE does not warrant such compliance. SPACE will not reimburse Renters for Listing Owner’s failure to refund license fees or deposits in such circumstances.

Alternative Cancellation Terms Agreed to by Parties to a Booking

Notwithstanding the foregoing standard cancellation terms, Occupants and Host can agree to alternative cancellation terms which, if made in writing, shall supersede SPACE’s standard cancellation terms, except with regards to SPACE’s Service Fee. In the event no specific terms to cancellation have been agreed upon in writing by an Occupant and a Host, SPACE’s standard cancellation policy shall govern.
In any case, both Hosts and Occupants are discouraged from cancelling and SPACE might, at its discretion, disable your account or delist your commercial space following a cancellation.

SPACE has the right to cancel any booking at any time for security or fraud-protection purposes. This is generally due to our fraud-detection processes reporting a problem with the payment card submitted.